Timing for booking Reno hotel/car/box truck?

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Timing for booking Reno hotel/car/box truck?

Postby AbundantChoice » Wed Feb 20, 2013 12:56 pm

So it looks like this will be my first year flying into and out of Reno instead of going through LA like I normally do. For those fellow Reno travelers, is there a general timeline for "you really should have a hotel room for the few days before Burning Man booked by X, as they tend to sell out by X" or "if you need to rent a box truck, you'd better do it RIGHT NOW because they're going to run out any second" etc etc etc?
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Re: Timing for booking Reno hotel/car/box truck?

Postby lucky420 » Wed Feb 20, 2013 1:47 pm

The sooner the better. With the truck, as of today, Budget does not allow you to make the reservation this far in advance. Wait about a week and their calendar will allow you to book online for the week oF 8/26/2013
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Re: Timing for booking Reno hotel/car/box truck?

Postby VultureChow » Wed Feb 20, 2013 1:55 pm

They had hotel rooms up until the last second in Reno, though you might have to upgrade from the Sands to do so. There are over 20,000 hotel rooms in Reno.

Box trucks are probably harder to get. I'm trying to get one for this year. Online reservations for the burn are not available yet, and Steve at the Gentry Budget Truck rental has not given me a call back yet.

I made the decision this weekend to go with the 10' truck instead of a minivan after I saw the truck on the road. They are much smaller than I was picturing.
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Re: Timing for booking Reno hotel/car/box truck?

Postby lucky420 » Wed Feb 20, 2013 1:58 pm

Gentry way stocks up a lot more trucks for the burn. They know we're coming...

Budget trucks in Carson City and Fallon Nv also rent to burners...

As I said the sooner the better. You should have no problem securing an online reservation by the end of this month and beyond.
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Re: Timing for booking Reno hotel/car/box truck?

Postby VultureChow » Wed Feb 20, 2013 2:15 pm

Good to know Lucky. I was getting a tad nervous about the truck issue.
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Re: Timing for booking Reno hotel/car/box truck?

Postby AbundantChoice » Wed Feb 20, 2013 3:06 pm

Sweet, this is all very reassuring; end of this month is good news. I just had one of those "oh no, what if i'm already too late?" sort of moments.
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Re: Timing for booking Reno hotel/car/box truck?

Postby junglesmacks » Wed Feb 20, 2013 4:00 pm

There will be PLENTY of trucks available at the Budget/Gentry Way location. Don't freak out. Just reserve when you get the chance at the end of the month.

FYI - Straight from Steve @ Gentry Way, this year there will be one flat rate for everyone with no coupon code required. Nevermind the price that the online system spits out. Just make your reservation and then call in to get your total charge. More exact details for 2013 coming soon.
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Re: Timing for booking Reno hotel/car/box truck?

Postby trilobyte » Wed Feb 20, 2013 6:41 pm

I'm giving this a nudge over to Q&A, since that's a better fit for preparation questions. You can use the share resources board to post rideshare needs and offers separately once you've figured out your plans.

As an answer to the question, book all your stuff as early as you're able. While some companies may not start booking until the event draws closer, do your research and make your plans as early as possible. As things get closer stuff gets booked up and rates can increase. Make sure to do lots of homework when booking flights and RV's, as some/all of it may be non-refundable. Most other stuff is refundable, providing you give them plenty of notice. As always, read the fine print.
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Re: Timing for booking Reno hotel/car/box truck?

Postby junglesmacks » Wed Feb 20, 2013 9:36 pm

FWIW, reserving a box truck costs only a pre-authorized $1 charge on a card. You don't pay until you pick up the truck. Don't worry about rate fluctuations through the year as again.. everyone is paying the same.

(Specifically speaking about our friends on Gentry Way. YMMV with all other locations/companies)
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Re: Timing for booking Reno hotel/car/box truck?

Postby VultureChow » Thu Feb 21, 2013 7:20 am

Hey JS. Got the email last night from Steve that the system has changed and availability will be much, much less.

If anyone needs one, now would be the time to reserve.
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Re: Timing for booking Reno hotel/car/box truck?

Postby junglesmacks » Thu Feb 21, 2013 7:28 am

Whoa.

*runs to pick up the red phone*
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Re: Timing for booking Reno hotel/car/box truck?

Postby lucky420 » Thu Feb 21, 2013 8:05 am

Thanks for the heads up VC
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Re: Timing for booking Reno hotel/car/box truck?

Postby junglesmacks » Thu Feb 21, 2013 11:53 am

VultureChow wrote:Hey JS. Got the email last night from Steve that the system has changed and availability will be much, much less.

If anyone needs one, now would be the time to reserve.



This information is true and much, much worse than I thought. I spoke with Steve this morning and am waiting on mod approval to post the news.
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Re: Timing for booking Reno hotel/car/box truck?

Postby Jackass » Thu Feb 21, 2013 3:37 pm

Spit it out already, I'm in suspense here...
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Re: Timing for booking Reno hotel/car/box truck?

Postby Asquared » Thu Feb 21, 2013 5:30 pm

"Settle down you two and play nice - or no dubstep for either." mdmf007
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